KeenHire Blog by Margaret Graziano

Recruitment Process Management

Every company is charged with the assignment of doing more with less. The movement to create efficiencies in every component of running a business has lead to a huge movement of outsourcing everything from office administration, technology, recruitment and manufacturing to accounting, supply chain, staffing and in some cases customer service.  Many of the largest companies in America have been among the first to explore Business Process Outsourcing (BPO) for some it is the best thing that they have ever tried, for others the results have been disastrous.

In the area of business that I specialize in I have been researching the RPO movement. Recruitment Process Outsourcing, is about removing the recruitment and staffing function from inside the company and having an outside vendor manage, execute and deliver people on an as needed basis. The choice to RPO has for the most part been about price, economies of scale and efficiency.  The most popular roles that I have read about RPO filling is call center, front line banking, customer service, retail, and medical.

Some user reports say this is the most efficient way for a National or Global organization to staff, others say their quality of hires has declined, unwanted turnover has increased and candidates are left with an ill feeling about the companies employment brand. 

What I have learned for sure is that RPO is not for every company; a company has to have certain staffing objectives that make an RPO offering appealing.

Just because RPO might not be the right answer for your company does not mean that there is not work to do to create an efficient, effective and highly successful recruitment function within your organization.  After all, your company is only as god as the people inside and an ineffective, inefficient recruitment process is a barrier between you and your next level of talent.

Over 10 years ago, when I owned Alliance HR Network, one of my mentors asked me for our operational quality ratio of interviews to hires. I did not have the number. He then asked me how many candidates we had to talk to, to generate a live interview, I did not have that number either. I began to see that my lack of managing those important numbers was in the way of me running an efficient recruiting operation and that was costing me money.

Efficiency

The journey was a painful one, back then we were interviewing 10 people to place 1 and we had to talk to 100 to interview 10. That meant that 90% of our time did not result in generating revenue. I began to understand more and more about lean manufacturing, operational excellence and performance ratios.  I chose to enroll in a certification program in organizational development and in that 12 month program I learned a great deal about why companies lay so many people off in recessionary times. 

I decided to go to work on my own company looking for ways to bring operational excellence, improve productivity, lower costs and continue to deliver a high quality of service.  What I learned and implemented was the impetus for the making of KeenHire. 

My team and I went to work on our business processes, we analyzed performance ratios in each of our core functions and worked on eliminating tasks that were irrelevant to effectiveness. We incorporated time saving technology that allowed team members to focus on high impact functions. We created a system for candidate intake that dropped our ratio from 10:1 to 3:1.  

Effectiveness

Considering quality was what my company was known for I knew I had to find a way to stand behind that claim beyond in words. This is what lead me to implementing behavioral interviewing and 'fit' assessments into our hiring and selection process. This not only aided us in the validation of the candidates we submitted, it save us thousands of man hours. It became much easier to select the best and eliminate the rest and was instrumental in my ability to quickly ramp up new hires. Our recruiters were making placements within 2 weeks on a desk, because I was hiring the right people and giving them a great process to follow. 

Our customers were delighted with the amount of data we had on each candidate we were representing. The real benefit was when our customers requested we manage the complete staffing of entire department, leadership and launch teams. The implementation of this conscious-hiring process not only saved us money and time, it was directly responsible for an uptick in work, sales and profitability.

Whether your company chooses to run recruitment from the inside or the outside it is up to you to manage performance in 3 key areas.  In no particular order, ensuring high quality hires, managing efficient recruitment processes and delivering a high quality of service to all of the stakeholders is critical to maximizing your return on your people investment and imperative to being an Employer of Choice.

How Can You Improve Performance Metrics and Employee Productivity?

A study of the Corporate Executive Board found that since the recession began, managers have become less effective at defining employees roles and accountability. Before the recession, only 60% of employees said their managers did an okay job of effectively communicating expectations, since the recession that number has dropped to 45%, which considering is quite low.  Before, Front Line and HR Managers told employees how they fit in to the overall strategy and market share objectives, now they tell employees to get to work and be grateful they have a job.  Ouch…….that is pretty short sighted thinking.

The highly interesting part of this is that when employees understand how what they do fits into the overall strategy of the business and the achievement of their corporate objectives productivity can increase by 10% at a minimum. Ten percent of ten employees equates to an additional headcount.

When I lead my Maximize Your People ROI workshop and keynotes I speak a great deal about Jim Collins’ call to action, “Put the right people on the Bus”.  Five years ago I learned two provocative processes for assessing, evaluating & validating job specifications, at Keen we call these Benchmarking and Role Analysis.  Both of these tie Organizational Development and Recruitment processes together and drastically improve hiring metrics and recruiting success rates.

If you want to attract more of the best, you first have to truly understand why some of your employees are high performers. Is it coincidence, dumb luck or a lot of hard work when a key manager assembles a team of high performers?  Or is it a calculated and well-executed strategy?

Experts say that building a high performance work-group does not happen by anything other than a well defined, executed recruitment plan and selection hiring process. High performing teams are not created by accident.  There is always a plan of attack that attracts people with solid competencies, required behaviors, complimentary traits, and shared values.  Companies like HP create programs for this by assessing their top performers and understanding what drives their performance; aspects like competencies, motivators, behaviors, values, work style, and emotional intelligence.  They then build a hiring model that vets candidates with similar winning formulas.

This is what KeenHire refers to as benchmarking.  The Keen team has assessed over 1000 high performers conducted over 200 corporate benchmarks since our launch.  In one company alone, we saved the employer over $1,000,000.00 in poor hiring costs  Download Keenhireclarknatcasestudy because they stopped hiring people who they thought would fit and they started hiring people they knew would fit.  This new age Talent Management stuff really works!

Conducting a Role Analysis on positions that you are filling whether through an internal promotion or a new hire impacts not only your ability to put the right person on the bus, it effects your companies ability to improve workforce production and engagement. When your employees know that you chose them because they had the natural ability to do the job in a way that amplifies the companies mission and vision and they know what is expected as well as how these accomplishments impact the big picture; they are awake and aware to exactly what you are counting on them to achieve on a daily, weekly, monthly, quarterly and annual basis they are much more likely to achieve it. 

The Bottom Line is if you want a more productive, engaged workforce hire the right people for jobs they are well equipped to do, make sure they know what you expect from them and then encourage them to use their natural talents and abilities to get the job done.

If you have professional HR Management, Contract Recruitment staff or In Sourced Recruitment consultants on your team make sure they are trained in these critical hiring selection programs and strategies; if you do not and you need to go outside to Recruiting services require these service providers to offer solutions that enable you to hit your hiring and retention metrics. 

2010 Goal Setting and Accountability

It is January 26th, Have you Set your 2010 Goals and Action Plans yet?

Here is a quick overview of the process that Keen Coaching utilizes with our Emerging and Executive Leaders. 

1. List 2009 Successes - Celebrate, pat yourself on the back, kiss the mirror, get a hug, give a hug

2. List 2009 Resentments, In-completions and Disappointments - then say what you need to say, burn them, laugh at them, but get over it.

3. List your 100 Life Goals 

4. Look 5 years old and imagine your life as the masterpiece you want. What are you doing? Where are you living? What is your bank balance? How does it feel? Create Affirmations for each area of life that is important to you, be very descriptive of how life looks, feels and is in the future that you create. 

5. Create a 1-2 page 2010 Plan - Business & Personal Goals in the areas of life that are important to you. For me it is Fitness,Family, Fun, Financial, Love Life, Work - not in that order. Chose what your overarching area of concentration for 2010 is going to be. Chose the Values that you will use to monitor your behavior. Set dates to each goal. Make them measurable.  Add some ZIP and ZAP to the goals. Loose 10 lbs gets old and boring, like washing the toilets. Looking fabulous and sexy in the speedo is a bit more enticing. 

6. Create a monthly habits chart - things you will do that bring out the best in your. Drink lots of water, do Yoga, meditate, Say thank you, etc. Download MonthlyHabitschart

7. Create a monthly score sheet for your goals so you can track your progress.

8. Create a Weekly Activity Tracking Sheet Download WeeklyGoalTracking2010

9.Use a daily 6 Most Inspired Actions worksheet to keep yourself attached to the weekly, monthly and annual goal.

10. Create a HOT, Fun, Inspiring Vision Board  -See  Above..... :)

11. Engage  buddy you can count on to schedule weekly accountability calls with you, have a consequence for blowing the call.

2010 - Your Time To Ascend !

Stop Jamming A Square Peg Into A Round Hole

As a manager, have you ever had the experience of trying to ‘make’ an employee change, forcing an outcome from an employee to improve their performance or even worse; have you ever attempted to have them work differently by encouraging them to alter their natural work style, values, behaviors, beliefs and personality so they would perform better in their role, or for the betterment of the company?  

As leaders of people, we often have to deal with ourselves to overcome the syndrome of

“I can fix and change people".  As a peak performer in recruitment, for years I found myself placing the best and hiring the rest. As a small business owner, I was hiring 'C' candidates, because they were more affordable and selling myself on the myth that they would be better if someone just helped them and then I expended enormous amounts of my personal effort trying to overcome their ineffectiveness.  My shortsightedness had me saving money on the front end and spending 3 times the savings on the back end. Until I went  through a basic training from Vistage (formerly known as TEC),   I was not present to the profit erosion that these non strategic hiring practices were causing.

Once having my eyes opened, I embarked on a hiring process development journey. I was committed to fixing my problem and I took courses on organizational assessment, behavioral interviewing, top grading, organizational development, personal transformation and executive coaching.  Over the course of a decade I invested $100,000 in mastering 'putting the right people on the bus'.  After much resistance and many breakthroughs, I finally learned the lesson handed down to me from my first mentor.  "People are whole and complete and have everything they need to be successful, as long as you put the right people in the right role." It is your job to Choose Wisely"

There have been many books, articles, lectures and even case studies written on this subject. Companies like General Electric, PepsiCo, Spielberg Productions, DreamWorks, Google, Microsoft, The Limited and more have all publicly stated that a KEY factor to their enormous success was the people they chose to employ in key contributor, mission critical and leadership roles.

The new game in the business of Recruitment Process In-Sourcing

Talent Strategy 3.0 - Vail Colorado December 14 & 15

About the Program

With a rocky economy, hot new emerging industries on the rise, three generations in the workforce, Sr. level leaders on the verge of retirement/re alignment and a sea of recruiting alternatives knocking at our clients’ doors, it is time to start thinking about how we as an industry are going to align ourselves as strategic business partners rather than as transactional service providers. As the economy begins to recover it is imperative that you brand your firm as the human capital provider of choice.

The Society of Human Resource Management reports that 6 of the top 10 Workplace Trends are directly related to talent acquisition, selection & retention.

The number 1 trend to most likely have a major impact on the workplace is workforce retention, and the most critical HR function effecting business strategy is Staffing/Employment and Recruiting.

The above issues are not separate -they are looked at as Talent Management and there is no other group of people on the planet better equipped to empower corporations to solve these problems than people like us, top tier staffing & search professionals who work on the front lines of talent acquisition, every day.

The KeenHire™ Human Capital Strategic Consulting Series empowers search & staffing professionals to take a new look at search and staffing - a look from the shoes of an employer. Strategically speaking, retention begins with selection and effective workforce planning and we as an industry have everything to do with ensuring that the placements we make that need to, have a place in the succession plan.

Join us for this provocative, insightful and fun program that delves into the corporate strategic talent issues and highlights innovative solutions you can provide to solve them. Let’s face it, now more than ever your clients have recruiting alternatives. There is off shoring, in-sourcing, RPO and on line systems that streamline the work of recruiting. Even large global HR consulting firms are trying to cash in by getting into the recruiting game. Your ability to grow is directly contingent on your ability to adapt to the changing market as well as on your ability to meet and exceed your clients increasing needs.

Astute recruiters and search professionals are looking down the path for what they can do to offer a deeper level of service and provide holistic solutions to their clients human capital needs and therefore differentiate themselves from the sea of recruiting options available to their clients. In the past you had to be good on a daily basis to keep your clients coming back for more, NOW…..you have to be great and you have to commit to their end game, or someone else will.

Course Outcomes

Empower yourself in understanding and responding to corporate retention issues, dispel the myths and uncover critical issues affecting your customers’ ability to attract and keep the right people.

You gain hands on experience in uncovering the real Cost of unwanted Employee Turnover and the impact that it has on your customers’ companies ability to achieve its strategic objectives.

You gain competence and capacity to impact your customers’ recruiting and hiring efficacy.

You learn a strategic approach to assessing your customers’ REAL human capital needs, proactive workforce planning and a comprehensive approach for implementing a 3 –step top grading approach that positions you to build your customers’ organization with high performers in key roles.

You leave the workshop with an array of bolt on and augmented talent management strategies that meet the needs of leaders, managers and the multitude of front line customer facing and operational impact staff in your clients’ workforce.

You walk away with the power and prowess to influence the Talent Mindset throughout your entire customer base.

To register call 1-888-533-6447

$1299.00 per person

What They’re Saying

"This course was by far well worth more than the cost I paid to be here". Karen Richards-Fidelis Bio Pharma, Dallas Texas.

“I am pleased to recommend Margaret Graziano as a foremost authority in personnel recruitment, assessment, selection, and retention. I have paid to attend training and certification events with Margaret as the leader, and feel that the value was exceptional. Beyond her incredible knowledge of the aforementioned subjects, she brings a sincere passion to the training, and presents useable information in such a way that it is actually useful in a real-life setting. She cares about the people she works with and truly wants to advance our industry by helping others thrive as “true professionals”. Her training has helped me in my professional development, and the development of my organization. I believe that even if you are a “master” in this business, you can certainly increase your personal productivity and profits from her training, speaking, and the products offered by her company, KeenHire.

Ed Keil, CPC, CERS, Owner, Reliance Recruiting
hired Margaret as a Consultant/Coach/Trainer in 2006 , and hired Margaret more than once

“Margaret Graziano has proven to be one of the torchbearers of progressive Human Resource/Human Capital initiatives. Her insight to what Corporate America wants and needs in order to help their company grow and prosper is truly leading edge and spot on. She has wowed her contemporaries with her "Keen" insight to the marketplace and has produced products and services which will revolutionize our industry. If anyone has any questions about Margaret's ability, just let me know. There is no one better equipped to assist you with Talent Acquisition and Talent Management issues for your firm. Do yourself a favor and get her involved with identifying and helping you solve these HR issues.” October 21, 2008
Jeff Wilson, CERS, CPC , Managing Partner/Owner , Key Corporate Services, LLC